January 2006

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=100 BGCOLOR="#CCCCFF" TEXT="#080000" bgproperties="fixed" background="15c00640egdysm.jpg"> <div> <FONT SIZE="5" COLOR="#000066" FACE="Arial" ><B>Home</B></FONT><FONT SIZE="5" COLOR="#000099" FACE="Arial" ><B> </B></FONT><B>    |     </B><A HREF="index.htm" TARGET="_top" TITLE="Home"><U><B>home</B></U></A></div> <div>                                                   </div> <div> </div> </td> </tr><tr> <td valign="top" width=200 BGCOLOR="#0000BF" TEXT="#F7F7FF"> <div> <B> <img src="HTMLobj-1588/aniGif.gif" border="0" align="bottom" width="150" height="150">  </B></div> </td> <td valign="top" height=380 BGCOLOR="#FFFFFF" TEXT="#080000"> <div> <I>January 2006</I></div> <div> <TABLE BORDER="0" CELLPADDING="2" CELLSPACING="1" WIDTH="586" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP HEIGHT= 38 WIDTH="580"><div> MAS90 CLIENTS SHOULD BE AWARE</div> <bR> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 323 WIDTH="580"><div> There have been reports of a potentially serious problem when closing the General Ledger for the year.</div> <bR> <div> The issue seems to happen when you have upgraded to MAS90 or MAS200 version 4.x and made a posting into your new fiscal year and have a fiscal year that happens to be in the future (not your next fiscal year but a year such as 2009 which could have been made due to an incorrect posting with data entry) and if you have not yet created your next fiscal year by closing your current year (which will create the next year automatically) or by going into your General Ledger -> Setup -> Fiscal Year Maintenance.</div> <bR> <div> If you happen to find that you have any future fiscal years (for example - your current fiscal year is the year 2005 and a fiscal year of 2009 exists due to an incorrect posting) - when you post your first entries to the new fiscal year, the entry will not appear in your General Ledger Detail Report, yet it does show on your General Ledger Trial Balance Report.</div> <bR> </tD> </tR> <tR> <tD VALIGN=TOP HEIGHT= 863 WIDTH="580"><div> To resolve this potentially serious issue:</div> <bR> <div> BEFORE YOU USE ANY UTILTIES WITHIN MAS90 OR MAS200, PLEASE MAKE A WORKING BACKUP OF YOUR COMPANY'S DATA.</div> <bR> <div> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~</div> <div> How to make a company copy:</div> <bR> <div> Use any of the following methods to access the Company Maintenance window:</div> <bR> <div> * In the Administrative Tools screen, click MAS 90 Company Maintenance.</div> <bR> <div> * Select Library Master Main menu > Company Maintenance.</div> <bR> <div> 1. In the Company Maintenance window, enter a company code and company name. </div> <bR> <div> Note: Although you can define multiple company codes, you must define at least one company code before activating any modules.</div> <bR> <div> 2. Click Copy.</div> <bR> <div> 3. In the Copy Data window, at the Source Company field, enter the company you are copying from. </div> <bR> <div> 4. Select the Data check box corresponding to each module that you want to copy data from.</div> <bR> <div> 5. Select the Forms check box corresponding to each module that you want to copy forms from.</div> <bR> <div> 6. Click Proceed.</div> <bR> <div> A new company is created from an existing company.</div> <bR> <div> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~</div> <div> How to resolve this problem:</div> <bR> <div> 1. Set up the new fiscal year within General Ledger -> Setup -> Fiscal Year Maintenance.</div> <bR> <div> 2. Go into General Ledger -> Utilities -> Recalculate Account Balances (please be aware that this recalculation could take a bit (hour or so) depending on the size of your GL).</div> <bR> <div> The General Ledger should display the correct totals and you can now close your General Ledger Fiscal Year.</div> </tD> </tR> </TABLE></div> <bR> </td> </tr></table></body>